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Income Processing Clerk/Secretary Finance - The Christian and Missionary Alliance in Canada

Income Processing Clerk/Secretary Finance - The Christian and Missionary Alliance in Canada

Company: The Christian and Missionary Alliance in Canada
Location/Address:
100 - 30 Carrier Dr.
Toronto, Ontario , M9W 5T7

Position Description

The Christian and Missionary Alliance in Canada

INCOME PROCESSING CLERK/SECRETARY FINANCE

MISSION:

To faithfully serve the Alliance family as we strive to be Christ-centred, Spirit-empowered and Mission-focused.

SUMMARY OF ROLE:

To process income received from all sources for the Christian and Missionary Alliance in Canada.  This includes cheques, cash, on-line, canteen, petty cash and any other income.

RELATIONSHIPS:

Reports directly to: Controller

Works closely with the following:

Internal contacts: Controller, Director of Finance, National Ministry Centre Staff
External contacts: Alliance Churches

INCUMBENT:

RESPONSIBILITIES/DUTIES:

Daily Mail

  • Receives and distributes incoming mail for the finance department
  • Processes cheques and cash from individuals & churches
  • Prepares the daily deposit slips for individual & church donations
  • Process online donations from CanadaHelps

Receipting

  • Prepares and processes daily receipt batches
  • Reconciles daily batches with deposit slips
  • Processes daily donation batch sheet info into Sumac and ACCPAC
  • Updates daily income report
  • Prints church acknowledgements for churches and gift letters acknowledgements for donors

Reports

  • Generates and prints monthly donation reports for file purpose

Canteen

  • Responsible for preparing deposit slip for funds received from canteen
  • Prepares Cash Vouchers for the Canteen

Miscellaneous

  • Provides assistance to other finance staff, when required

National Ministry Centre Support

  • Relieves National Ministry Centre reception, as required
  • Completes other duties assigned by the Controller

REQUIREMENTS/QUALIFICATIONS:

The Income Processing Clerk will be responsible for processing all income received from all sources including PAP, cheques (from churches and individuals), cash, on-line, canteen, petty cash and all other income sources.

The ideal candidate must be motivated by working in a team-oriented environment and providing excellent, accurate and effective work.  This person must also possess self-accountability skills and enjoy handling large volumes of information from various sources, processing the information and providing reports as required.

 

MUST HAVE:

  • Strong knowledge and  technical skills in the following programs
  • MS Suite (i.e. Word, Excel, and Outlook), Donor Perfect or other financial donation program
  • Experience in ACCPAC is an asset
  • Strong planning/organizational skills
  • Ability to prioritize and work independently and proactively, while communicating regularly with a variety of individuals, departments and offices
  • Ability to set and achieve targets and objectives on time
  • Exceptional communication skills and the ability to work cooperatively
  • A willingness to learn
  • Excellent attendance record
  • Ability to discreetly handle confidential and sensitive matters

Experience

  • 2+ years’ experience in financial accounting programs or with donation programs
  • Relevant experience working in the finance department of a charitable/non-profit organization
  • Proficiency in all areas of modern office practices and procedures

Language

  • Excellent written and verbal English

Education

  • Post-secondary education

Competencies also integral to the position:

  • Attention to detail
  • Flexibility/Adaptability
  • Initiative/Self-starting
  • Problem-solving
  • Confidentiality, diplomacy and tact at all times
  • Ability to work well, both independently and as a team member
  • Interpersonal relational skills
  • Integrity
  • Listening skills
  • Organizing/Planning ability
  • Personal work ethic

Interim Responsibilities

  • Prepare and mail church acknowledgements and gift letter acknowledgements to donors with Thank You letters
  • Email/call a church/donor to clarify the designation of a donation check received in the mail
  • Return donation check to donor/church that cannot be processed e.g. stale-dated checks etc.

 

 

Posted: January 25, 2018 | Expires: February 28, 2018
Posted Under: Accounting / Finance
Career ID: [ 4869 ]