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Income Processing Clerk/Secretary Finance - The Christian and Missionary Alliance in Canada

Income Processing Clerk/Secretary Finance - The Christian and Missionary Alliance in Canada

Company: The Christian and Missionary Alliance in Canada
100 - 30 Carrier Dr.
Toronto, Ontario , M9W 5T7

Position Description

The Christian and Missionary Alliance in Canada



To faithfully serve the Alliance family as we strive to be Christ-centred, Spirit-empowered and Mission-focused.


To process income received from all sources for the Christian and Missionary Alliance in Canada.  This includes cheques, cash, on-line, canteen, petty cash and any other income.


Reports directly to: Controller

Works closely with the following:

Internal contacts: Controller, Director of Finance, National Ministry Centre Staff
External contacts: Alliance Churches



Daily Mail

  • Receives and distributes incoming mail for the finance department
  • Processes cheques and cash from individuals & churches
  • Prepares the daily deposit slips for individual & church donations
  • Process online donations from CanadaHelps


  • Prepares and processes daily receipt batches
  • Reconciles daily batches with deposit slips
  • Processes daily donation batch sheet info into Sumac and ACCPAC
  • Updates daily income report
  • Prints church acknowledgements for churches and gift letters acknowledgements for donors


  • Generates and prints monthly donation reports for file purpose


  • Responsible for preparing deposit slip for funds received from canteen
  • Prepares Cash Vouchers for the Canteen


  • Provides assistance to other finance staff, when required

National Ministry Centre Support

  • Relieves National Ministry Centre reception, as required
  • Completes other duties assigned by the Controller


The Income Processing Clerk will be responsible for processing all income received from all sources including PAP, cheques (from churches and individuals), cash, on-line, canteen, petty cash and all other income sources.

The ideal candidate must be motivated by working in a team-oriented environment and providing excellent, accurate and effective work.  This person must also possess self-accountability skills and enjoy handling large volumes of information from various sources, processing the information and providing reports as required.



  • Strong knowledge and  technical skills in the following programs
  • MS Suite (i.e. Word, Excel, and Outlook), Donor Perfect or other financial donation program
  • Experience in ACCPAC is an asset
  • Strong planning/organizational skills
  • Ability to prioritize and work independently and proactively, while communicating regularly with a variety of individuals, departments and offices
  • Ability to set and achieve targets and objectives on time
  • Exceptional communication skills and the ability to work cooperatively
  • A willingness to learn
  • Excellent attendance record
  • Ability to discreetly handle confidential and sensitive matters


  • 2+ years’ experience in financial accounting programs or with donation programs
  • Relevant experience working in the finance department of a charitable/non-profit organization
  • Proficiency in all areas of modern office practices and procedures


  • Excellent written and verbal English


  • Post-secondary education

Competencies also integral to the position:

  • Attention to detail
  • Flexibility/Adaptability
  • Initiative/Self-starting
  • Problem-solving
  • Confidentiality, diplomacy and tact at all times
  • Ability to work well, both independently and as a team member
  • Interpersonal relational skills
  • Integrity
  • Listening skills
  • Organizing/Planning ability
  • Personal work ethic

Interim Responsibilities

  • Prepare and mail church acknowledgements and gift letter acknowledgements to donors with Thank You letters
  • Email/call a church/donor to clarify the designation of a donation check received in the mail
  • Return donation check to donor/church that cannot be processed e.g. stale-dated checks etc.



Posted: January 25, 2018 | Expires: February 28, 2018
Posted Under: Accounting / Finance
Career ID: [ 4869 ]