Bridging People and Possibilities  |  A Service of  Tyndale University College & Seminary

Church Administrator

Church Administrator

Company: Guelph Vineyard Christian Fellowship
Contact Person: Nikki Everts-Hammond
218 Silvercreek Parkway N., Suite 204, Unit 17A
Guelph, Ontario , N1H 8E8
Phone: 519-400-3528

Position Description

Job Purpose:
The Church Administrator functions as the point person for all communications for the church.
This includes managing the day to day financial, organizational, and technical tasks associated
with running a church in a manner consistent with the values, vision and goals of the Guelph

Part Time Position: 17 hours per week

Primary Duties and Responsibilities:
●Monitor the budget, preparing monthly updates for the Board, tracking cash flow
●Liaise with the Accountant, providing needed documentation
●Monitor offering, deposits and charitable postings
●Reconcile all donation and issue charitable receipts
●Write and distribute cheques
●Track funds donated and spent for mission trips
Point Person
●Act as the main contact person on behalf of the Guelph Vineyard for CRA,
Insurance, CCLI, etc.
●Act as point person for purchases, leases and rental contracts
●Support major purchases by researching best quality, pricing to meet church
●Manage email
●Pick up and process mail form Mail Boxes Etc.
●Send weekly communication to our congregation informing them of opportunities,
information and events
●Regularly update the congregation’s contact information
●Oversee the church website, e.g., upload sermon recordings
Event Coordinator
●Oversee all bookings for venues, both regular Sunday meetings and special
●Coordinate volunteers for Sundays and special events
●Monitor and submit police checks for all ministry volunteers
●Prepare printed materials for meetings
●Coordinate schedules and book meetings for TLT and Interim Pastor
●Take and distribute minutes for Board meetings
●Liaise with the Pastor on a weekly basis

●Active participant of a local church that resonates with the values of the Guelph
Vineyard - Active participation in the Guelph Vineyard is preferred (minimum six
●Commitment to the vision, mission and goals of the Guelph Vineyard
●A secure home office space with room for storage

●The successful applicant must obtain a Vulnerable Sector Check

●Post-secondary education preferred
●Previous office administrative experience preferred
●Computer literacy: Competent with word processing, spreadsheet and
presentation software (e.g. MSWord, Excel, Google Docs)
●General understanding of financial systems (budgets, accounting, financial
management) such as Quickbooks, Excel and basic accounting protocol.
Bookkeeping training/experience an asset
●Excellent written and verbal communication skills
●Excellent organizational skills: Self-motivated and good at prioritizing. Able to
manage a broad variety of tasks and people on a regular basis
●Works well within a team and under direction
●Proficient with the internet, email and social media

●Conscientious: Able to complete multiple weekly tasks consistently and without
●Trustworthy: Administrator is privy to confidential information and must hold
important information about individuals and church business without disclosure.
●Flexible: The Administrator must maintain a respectful disposition and a
people-oriented approach while problem solving viable alternatives when
situations change


Posted: March 2, 2018 | Expires: March 31, 2018
Posted Under: Administration
Career ID: [ 5013 ]