Bridging People and Possibilities  |  A Service of  Tyndale University College & Seminary

Fundraising Coordinator & Executive Assistant

Fundraising Coordinator & Executive Assistant

Company: Tearfund Canada
600 Alden Road, Suite 310
Markham, Ontario , L3R 0E7

Position Description

Fundraising Coordinator & Executive Assistant

At Tearfund Canada, we are Christians passionate about ending poverty. We're following Jesus where the need is greatest, working through local churches across the Global South to unlock people's potential and help them to discover that the answer to poverty is within themselves. When disasters strike, we respond quickly. We won't stop until poverty stops.

Is this role for you?

Do you want to work behind-the-scenes in an organization with a vision to see all people freed from poverty, living transformed lives and reaching their God-given potential?

Do you demonstrate an exceptional level of initiative (seeing what needs to be done and doing it), flexibility, a keen attention to detail, and have a proven track record of self-direction, follow-through, and dependability?

Do you love supporting a team of fundraising professionals?


Location – Markham, ON
Position Type – Full time (37.5 hours/week).
Reporting – This position reports to the Executive Director (ED).
Salary – Commensurate with qualifications and experience.
Environment – We value the contributions of our staff, so we have a professional work space, up-to-date technology, and a lunchroom with all the tea or coffee you can drink!


Provide administrative support to the Executive Director and serve as the primary point of contact for internal and external constituencies on all matters pertaining to the ED.

Support the fundraising responsibilities of the Development Director, Church Relations Director and Executive Director by communicating effectively with donors, churches, foundations and prospects, following up on leads, and helping to develop successful philanthropic partnerships.


Fundraising - Communicate directly, and on behalf of the ED and his team with board members, donors, staff, and other stakeholders, follow up on meetings, and help to develop successful partnerships as part of fundraising plans, including:

  • Creating agreements, proposals, letters, etc. from templates, using information from meetings, and/or phone calls.
  • Preparing and sending all requested reports and materials before meetings.
  • Updating donor records in Raiser’s Edge (donor management software) with contact reports following meetings, phone calls, and emails with donors.

Executive Director Support - Complete a broad variety of administrative tasks including:

  • Maintaining meeting and travel calendars
  • Assembling and coordinating materials and reports for ED’s activities
  • Managing ED’s task list, monitoring meeting minutes and other communications for items to be added
  • Board meeting support and coordination
  • Completing expense reports

Other administrative tasks as necessary, including mailings, data entry, event coordination, etc.


  • Fully aligned with the Mission, Vision, and Core Values of Tearfund Canada.
  • Minimum 2 years’ successful experience supporting an executive in a non-profit (preferred) or sales environment.
  • Strong proficiency in Microsoft Office and/or G Suite (Google programs). Ability to merge documents and perform pivot tables an asset. Preference for digital communications, tracking, and tools preferred.
  • Demonstrated experience with schedule or project management and organizational systems.
  • Highly motivated with a positive attitude.
  • Gifted at prioritizing conflicting needs; handling matters expeditiously and proactively, following through on projects to successful completion, often with deadline pressures.
  • Demonstrated experience with Raiser’s Edge, customer management systems, or other database systems.
  • Professionalism, discretion, confidentiality.
  • Excellent verbal and written communication skills.

No application deadline. We will hire once a suitable applicant is found.

Application Instructions

Please email a cover letter and resume to Your cover letter should include a description of:

  • Your salary expectations.
  • An overview of your related education and experience.
  • How you would integrate your faith with this role.
  • Your approach to successfully supporting fundraisers, in helping Tearfund Canada fulfill its vision.

Tearfund Canada is committed to the protection of children; all offers of employment will be conditional upon the successful completion of reference checks and a police background check.

Tearfund Canada welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. 

We thank all applicants for applying, however we will only contact those selected for interviews. No phone calls please.

Posted: June 7, 2018 | Expires: August 5, 2018
Posted Under: Fundraising
Career ID: [ 5514 ]