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Christmas in the Chapel 2018: 

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Payment Services Accountant

Payment Services Accountant

Company: The Mustard Seed
Contact Person: Amanda Szwec-Klein
102 11th Ave Se
Calgary, Alberta , T2G 0X5
Phone: 4032691319

Position Description

The Mustard Seed is a Christian humanitarian organization whose vision is to build community, grow hope and support change. Intentionally following Jesus Christ and partnering with the community, The Mustard Seed combats the root causes of poverty in Alberta and works to create positive, lasting change in the lives of those we serve. The Mustard Seed provides basic services - food, clothing and housing, and support services – education and employment, to those living in poverty within Alberta and British Columbia.

Position Summary

Reporting to the Finance Manager, the Payment Services Accountant is responsible for the timely payment of goods and services to vendors and reimbursements to staff for costs incurred, with an emphasis on maintaining controls. The Payment Services Accountant is also responsible for handling revenues generated in The Mustard Seed organizations. Working to ensure that all payments by other agencies are duly received on time as agreed, without delay. Experienced in both G/L reconciliation and Donor Data Entry systems such as Salesforce and third party entry management. Responsible for the timely ongoing reconciliation of the G/L with the database. In order to balance various accounts properly, the Payment Services Accountant will ensure all activities of general ledger that are revenue related, in all departments in the organization are duly recorded and reconciled. The individual in this role will work closely with the marketing and fund development departments in relation to marketing and promotional strategies

Major Duties and Responsibilities

Revenue Processing:

  • Follow established procedures for processing receipts, cash etc.
  • Investigate and resolve customer queries
  • Assign & record account coding for revenue allocation in financial system for all modes of revenue
  • Generate & validate deposit slips from financial and credit card processing system
  • Prepare bank deposits and deposit revenue in bank account(s) recording transactions in the financial system


  • Support accurate reporting by performing core tasks in a timely manner and with a high standard of quality
  • Accurately perform core tasks to produce Finance Batches as a basis for Donor Data entry
  • Responsible for bringing forward to the Senior Accountant, Finance, any potential issues that could be defined as risks and carrying out any mitigation actions, as required    

AP Processing:

  • Ensure timely payments of vendor invoices and expense vouchers and maintain accurate records and control reports
  • Track expenses and process expense reports ensuring appropriate approvals
  • Prepare and process electronic transfers and payments
  • Prepare and perform cheque runs
  • Verify accuracy of invoices and ensure invoices are properly coded and monitor regular monthly vendor invoices
  • Validate that transactions comply with financial policies and procedures
  • Prepare and obtain approvals for EFT payments
  • Perform tax calculations
  • Process accounts payable invoices in a timely manner
  • Process staff expense claims in a timely manner
  • Obtain proper approvals, print cheques, prepare for signature and distribute
  • Liaise with vendors, suppliers and organization personnel on payment issues
  • Maintain, reconcile and process all monthly credit card statements and participate in month end and year end closing cycles
  • Monitor cheques that have cleared the bank
  • File backup documentation in accordance with the organization’s policy
  • Manage destruction of backup documentation in accordance with the destruction policy
  • Ensure co-tenant invoices are scanned and saved to designated folder

Budget and Audit Preparation:

  • Support budget and forecast preparation
  • Participate in the completion of year-end audit working papers including the preparation and balancing of schedules and reports
  • Participate in team meetings
  • Work with management and co-workers on continuous quality improvement
  • Provide vacation backup to other positions as required
  • Participate in month end and year end closing cycles


  • Other duties as assigned

Minimum Qualifications and Skills

  • Post secondary education; combination of experience and formal education will be considered
  • CPA Accounting designation would be considered an asset
  • Experience in a multi-level, not for profit organization is an asset
  • Minimum 3 years’ experience supporting full cycle accounting including payables, receivables, report generation, analysis and reporting on monthly/quarterly/annual financial results
  • Working knowledge of GAAP
  • Working knowledge of accounting processes, procedures, controls and reporting including management of accounts payable, accounts receivable and general ledgers
  • Understanding of accounting principles, concepts, and adept at utilization of financial and accounting systems
  • Basic audit knowledge
  • Sound analytical, problem solving and organizing skills with close attention to detail and accuracy
  • Ability to use discretion, judgment and tact in handling sensitive or confidential information or situations
  • Excellent verbal, listening and written communication skills
  • Proficiency with MS Word, Excel, Outlook and accounting software packages
  • Experience with Financial Force would be an asset
  • Maturity and experience managing multiple priorities
  • Able to work independently as well as within a team environment and utilize sound judgement to perform all assigned duties with minimal supervision
  • Able to establish and maintain effective working relationships with coworkers, clients and community agencies
  • Excellent client service skills. Able to handle high volumes and multiple priorities in a professional, courteous manner while meeting strict deadlines
  • Positive and professional work ethics which include: Collaboration, Accountability, Respect and Excellence

Other Information

  • Office Setting, Monday – Friday during business hours
  • Flexible working hours and overtime may be required
  • Pro-longed periods of sitting, computer use
  • Minimal physical effort
  • Moderate to extreme mental effort
  • Employment Security Check is required
  • As The Mustard Seed is a Christian ministry, we require our employees to be in agreement and to sign our statement of faith
  • Must have legal authorization to work in Canada on a full-time basis for anyone other than current employer
  • We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Start date: once a suitable candidate is found

Apply online using our Position Application Form on our Careers page

The Mustard Seed offers a competitive compensation package including 100% employer paid extended health and dental benefits for staff and dependents, matching RRSP after one year of service, and flex days. The Mustard Seed embraces the concept of employment equity, which includes fair representation, anti-discrimination and reasonable accommodation.

Privacy Policy: The Mustard Seed follows the principles of privacy therefore the privacy policy will be adhered to. We thank all candidates for their interest, however, only those candidates selected for an interview will be contacted.  The Mustard Seed reserves the right to amend job advertisements. No phone calls please.

Posted: October 29, 2018 | Expires: November 29, 2018
Posted Under: Miscellaneous
Career ID: [ 6059 ]