Bridging People and Possibilities  |  A Service of  Tyndale University College & Seminary
This Month's Sponsor
Tyndale Youth Ministry Leadership Conference 2019 #TYMLC2019: 

Third annual two day leadership conference for individuals of all ages who work in youth ministry settings whether in the Church or the marketplace from November 15 to 16 this year. The conference will include a mixture of main and breakout sessions on topics of relevance both to youth workers and their students.

Finance Manager

Finance Manager

Company: SALTS (Sail and Life Training Society)
Contact Person: Loren Hagerty
Location/Address:
451 Herald Street
Victoria, British Columbia , V8W 3N8
Phone: 2503836811
Website: http://www.salts.ca  

Position Description

Reports to: Executive Director

Status: Full-time Permanent

Compensation

Salary plus 5% RRSP payments, group benefits/extended health plan, and 3 weeks paid vacation Job Summary: This person ensures the financial health of the Society by developing and maintaining accurate financial policies, procedures and transaction records. Office hours are 8 am to 4:30 pm, Monday to Friday at 451 Herald Street, Victoria BC. Must be legally entitled to work in Canada.

About SALTS and Our Mission

SALTS is a non-denominational Christian organization that provides youth mentorship on tall ships. Each year, 1700 young people (ages 13-25) receive “sail and life training” aboard one of our two schooners. SALTS Board, staff and crew members must be deeply committed to our mission: “to develop the spiritual, relational, and physical potential of young people through sail training, shipboard life and associated activities in a Christian environment.” SALTS currently has 21 full-time employees and an annual operating budget of ~$2.5 million with an additional $6.0 million capital project underway. To learn more about SALTS, please visit www.salts.ca.

Essential Functions and Accountabilities

  • Ensure accuracy of core financial data (AP, AR, GL) in Quickbooks
  • Maintain accuracy with the trial balance and general ledger on a daily basis and implement month end close procedures including reconciliations and accruals in a multi fund environment
  • Receive, code and enter vendor invoices. Follow up with managers on coding and approvals as required
  • Agree payables to supplier statements and timely payment of payables, distributing cheques and supporting documents for signature
  • Review and enter credit card expenses and reconcile credit card statements monthly
  • Prepare and file monthly PST returns and quarterly GST returns
  • Process all revenue and deferred revenue payments received
  • Record revenues at time earned and transfer from deferred accounts
  • Ensure bank deposits are done on a timely basis
  • Reconcile bursary donations received, deferred and disbursed, on a monthly basis
  • Prepare and distribute month-end reports and financial statements on a timely basis
  • Prepare semi-monthly in-house payroll and maintain confidential payroll files and records. Prepare T4’s and Worksafe annual filings
  • Answers employee queries on payroll and benefits matters
  • Maintain records for Group Benefits Plan, serving as Benefits Administrator
  • Remit monthly RRSP contributions and withholding taxes; quarterly Worksafe returns.
  • Maintain records of vacation leave, sick time, and employee hours worked
  • Receive bank statements and prepare bank reconciliations on a timely basis and submit for approval
  • Reconcile interfund balances monthly
  • Maintain inventory and sales records of SALTS-branded gear and donated boats
  • Prepare journal entries including recurring, prepaids, amortization, accruals and correcting entries
  • Prepare year-end working papers as required by auditors
  • Meet as needed with the Board’s Treasurer to brief her/him on the financial statements and to discuss the financial state of the Society
  • Create and apply fiscal controls and procedures
  • Develop and monitor budgets
  • Prepare and file Canadian and USA annual tax returns
  • Create financial projections and modeling for strategic planning process
  • Reconcile databases to general ledger accounts on a monthly basis
  • Ensure income tax receipts are prepared according to CRA guidelines and deadlines
  • Occasionally attend Board meetings and present financial reports
  • Maintain a current set of financial policies and procedures which is accessible to the Executive Director
  • Advise the Executive Director on matters related to financial health and budget goals
  • File the Society’s annual report with the Registrar in BC
  • Organize and file paper and electronic documents Other Duties:
  • Assist other team members with their responsibilities if/when necessary, such as answering occasional phone calls, assisting a guest, helping at a SALTS event or assisting in communications during an emergency on board our schooners
  • Acts as one of our liaisons to our information technology support contractor
  • Occasional participation in the SALTS sail training program is encouraged but not required
  • A satisfactory criminal record check is an employment requirement and must be updated when requested
  • Assumes other responsibilities as specified by the Executive Director

Knowledge and Skills

  • Proven experience in a financial management role
  • Excellent working knowledge of Quickbooks software and MS Office suite, especially Excel
  • Ability to plan, organize and effectively manage multiple priorities
  • Ability to identify workflow and process improvements utilizing technologies to drive efficiencies and change
  • Strong attention to detail
  • Strong interpersonal skills and a cooperative, friendly attitude
  • Professional and courteous phone manner
  • Good written and verbal communication skills
  • Experience working with a charitable or non-profit organization and familiarity with Canada Revenue Agency guidelines for Registered Charities is an asset

Education:

  • Completion of intermediate accounting courses
  • Minimum of five years industry experience for undesignated candidates
Posted: October 4, 2019 | Expires: December 1, 2019
Posted Under: Accounting / Finance
Career ID: [ 7379 ]