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Accounting and Operations Administrator (Part-Time/Mostly Remote)

Accounting and Operations Administrator (Part-Time/Mostly Remote)

Company: WayBase Inc.
Contact Person: Roshin Alex
1295 N Service Rd, Burlington, ON L7P 0V5, Canada
Burlington, Ontario , L7P 0V5

Position Description

Please apply on Indeed Job posting.

This role supports the finance and business operations of WayBase within a team context. This role performs the day-to-day financial administration of WayBase such as tasks related to billing, payroll, and other financial support activities. This role will also administrate basic human resource functions for the team.

About WayBase

WayBase is a digital platform that offers the most extensive database and the most powerful search engine for the Christian sector in Canada, allowing individuals and organizations to find each other, partner together, and show collective impact. People looking for community and meaningful ways to contribute can engage with churches and organizations. Organizations can gain visibility, grow their community, partner together on common goals, and show collective impact.

WayBase Inc. exists to create digital tools and curate data-informed insights that support individuals, Christian organizations, and local leadership networks to more effectively grow, partner together, and show collective impact in advancing Jesus’ message and mission and accomplishing good in their cities.

The goal of WayBase is to serve Christian charities with a low-cost model that is self-sustaining. All profits go towards expanding WayBase or to causes that advance Jesus’ message and mission.


WayBase Offices: Nuvo Network 1295 N Service Rd, Burlington, ON L7R 4M2 - This role can work mostly remotely, but may need to be in the office a few hours each week with a maximum of 1 day a week. 


  • Support duties related to accounts payable and account receivable functions, including depositing cheques and preparing invoices.
  • Assist with the preparation of financial and statistical statements and reports
  • Analyze financial information in order to identify discrepancies
  • Manage payroll with an external payroll provider
  • Research and resolve discrepancies in a timely fashion
  • Maintain confidentiality of all financial data
  • Interpret and apply accounting policies, rules, and regulations to all work in order to ensure compliance with applicable standards
  • Compile and prepare routine reports and summaries
  • Support basic human resource functions such as employee records, posting roles, initial interviews, contract offers, etc.
  • Pickup, process/file, and send limited mail at least weekly
  • Support senior staff in other administrative duties as required
  • Attend zoom check-in calls from 9-9:30 am each weekday
  • Represent the company at occasional events as required

Key Financial Relationships:

  • Payroll Company: Payroll is outsourced to a payroll company. This role is the primary internal relationship with our payroll company for accurate payroll submissions and review. 
  • Accounting Company: We utilize an external accounting company for our core accounting. This role will manage day-to-day communication and submit requests for payment and reconciliation with the accounting company.
  • Finance Director: Currently this role is outsourced for about 5 hours a week. The Finance Director will be providing oversight to this role from a financial perspective. 

Basic Qualifications:

  • Fully aligned with the values, mission, and strategy of WayBase Inc.
  • Fundamental understanding of the various types of Christian organizations
  • At minimum, an Associate's degree in Accounting, Bookkeeping, Finance, or similar field. Bachelor's degree preferred. An equivalent combination of education, training, and experience can be substituted.
  • 1-3 years of relevant, hands-on accounting experience 
  • Proficient to advanced knowledge of Microsoft Office applications, including Excel
  • Excellent verbal and written communication skills
  • Strong attention to detail and accuracy
  • Strong critical thinking and analytical skills
  • An analytical mindset with attention to detail
  • Natural curiosity and research skills to find answers
  • Demonstrates an ability to manage a variety of priorities while meeting deadlines
  • Have access to a car
  • Be local to the Burlington/Oakville area
  • A clear criminal record check

Preferred Qualifications:

  • Ability to work independently on assigned duties
  • Familiarity with Google Drive (Docs, Sheets, etc) preferred
  • Some experience or training in human resources

Reports to: 

  • Finance Director
  • Operations Project Manage

Job Type:

Part-time, 20 hours per week

Start Date:


Please apply on Indeed Job posting.

Posted: April 2, 2022 | Expires: July 1, 2022
Posted Under: Accounting / Finance
Career ID: [ 10333 ]