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Administrator & Events Coordinator

Administrator & Events Coordinator

Company: Canadian Baptist Women of Ontario & Quebec
Contact Person: Helena Bergen
5 International Blvd.
Etobicoke, Ontario , M9W 6H3
Phone: 416-620-2953

Position Description


CBWOQ is seeking to add a part-time, temporary Administrator & Events Coordinator to their team to cover a maternity leave. In this role, you will work closely with a small Christian ministry team, organizing administration and helping to shape the ministry of Canadian Baptist Women of Ontario & Quebec through planning, coordinating and executing events (both live and online) with the CBWOQ team.

  • Flexible work days and hours (at least two to three days/month in office)
  • Approximately 13 hours/week (less needed July-August, more February to May, and September-November)
  • Salary: $1092/month ($21/hr)


Reports to Executive Director

General Administration:

  • Clerical (process incoming mail and large outgoing mailings, manage general email, materials)
  • Financial (process deposits, invoices, donations both online and via mail, annual audit prep and treasurer support)
  • Computer (database maintenance, web conferencing, creating and maintaining documents)
  • Board of Directors (support in-person & online meetings, hotel bookings, expenses)

Event Support:

  • Plan, execute and facilitate in-person gatherings in conjunction with CBWOQ team including content, scheduling, programming, liaising with guest speakers/facilitators, registration and logistics (or online conference via zoom depending on social restrictions)
  • Coordinating online events using zoom meetings and webinars in partnership with CBWOQ team


  • Commitment to personal Christian spiritual life, and life consistent with the core values of CBWOQ
  • Good follow-through for event completion
  • Experience in mid to large-scale event planning and execution
  • Excellent communication skills, able to effectively engage with women of all ages and backgrounds
  • Excellent technical skills (MS office on Mac, good understanding of Zoom platform—meetings and webinar, Outlook, Youtube, Filemaker Pro, Canva, Slack), able to problem solve & troubleshoot
  • Efficient, accurate, and organized with administrative and financial tasks
  • Detail oriented; must be able to work independently, team-oriented
  • G license—periodic travel
  • Excellent customer service and interpersonal skills
  • Willing to work some evening and weekend hours
Posted: November 1, 2022 | Expires: January 31, 2023
Posted Under: Administration
Career ID: [ 11302 ]