Position Description

The Administrator performs administrative duties to support church operations, manages the
office and in-office events and provides direct support to the pastoral staff and outreach
ministry. This is a one-year temporary position to cover a maternity leave, starting in June
2023.

RESPONSIBILITIES

General Administration:

• Answer and direct phone calls. Take messages.
• Manage and maintain shared calendars
• Write and distribute email, correspondence memos, letters and forms
• Maintain and manage contacts through platforms (Planning Center Online)
• Develop and maintain a filing system

Office & Events Management:

• Order office supplies and research new deals and suppliers
• Update and maintain office policies and procedures
• Coordinate office activities and operations to secure efficiency and compliance to policies
• Coordinate with janitorial services to ensure the cleanliness of the office
• For on-site events, purchase supplies, set up furniture for event and make arrangements for hospitality needs.

Pastoral Support:

• Organize and schedule appointments.
• Coordinate and manage projects (IE: Canada Summer Jobs, Hiring, Weddings, Volunteer Screening)
• Point of Contact for vendors (rentals - TDSB, insurance, legal, utility accounts)
• Book travel arrangements
• Submit and reconcile expense reports

Outreach Ministry Support:

• Provide administrative support for outreach programs and Sunday outreach highlights
• For programs, set up registration page and execute communication to the church. Collect & purchase all resources needed. Set up office.

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