Position Description

About Plan to Protect

​​Plan to Protect provides the HIGHEST STANDARD of safeguarding for organizations that serve the vulnerable sector globally.

Our vision is to win the race against abuse! Our mandate is to provide the tools, training, and momentum to assist churches and organizations in protecting the vulnerable and preventing abuse. We also strive to encourage organizations to help rebuild the walls of protection within their communities.

About You

You are an excellent communicator and enjoy mobilizing and equipping people with the tools to succeed in their role

• You are a strong administrator and very organized.
• Others describe you as someone who is highly relational, energetic, and passionate.
• You are passionate about safeguarding the vulnerable sector and helping organizations mitigate the prevalence of abuse, injury and harm

About the Role

As the Human Resources Lead, you will be part of a team who shares a passion for protecting the vulnerable sector in churches, charities and not-for-profits. Reporting to the President, you will provide ongoing human resource and people management support and advice to approximately ten employees and 20 casual independent contractors.

You will be the first point of contact for prospective staff during the recruitment and screening selection. You will track the new employee’s progress during the first 90 days of orientation and then provide on-going team member care and administration during their employment. You will also contribute to the improvement of culture and team building.

You will also administer and manage resource management for sales that involve the assignment of staff to deliver the service.

Role Requirements:

• Experience working with a staff team in human resources, including recruitment and selection of staff, payroll, conflict resolution, and team training
• Demonstrate an ability to represent both staff and management, ensuring the policies and procedures are followed
• Able to work independently
• You are known as a person of integrity and able to maintain confidential information
• Show proficiency in working with technologies such as Google Workspace, Microsoft Office, and Salesforce (or other CRM)
• Demonstrate strong English verbal and written communication skills
• Experience working in a fast-paced environment, and meeting deadlines
• An understanding of the volunteer, not-for-profit and faith sectors is an asset

Primary Responsibilities:

Recruiting top talent:

Partner with leadership on recruitment strategies that will bring in top talent. Conduct full-cycle recruitment activities for full-time, contract, casual employees & student internships in close coordination with leadership. Proactively and enthusiastically stays updated on best practices as it relate to issues of equity, human rights, belonging and organizational development.  Works collaboratively with leadership to embed best practices into staffing. 

Onboarding to build a culture:

Facilitates onboarding processes and orientation sessions for new employees, student placements and casual/contract employees, ensuring new team members are fully immersed in Plan to Protect® approach.

Resource Management:

Schedule training practicums for clients, assign a coach for practicums and communicate practicum details and requirements to the client. Coordinate all training details for private online and in-person training, from the point of first contact, scheduling, and invoicing to securing feedback after the training. Work with the President or Program Lead of Training to assign a Trainer and a staff member to provide backend host/support.

Ensures staff are supported with benefits and pay:

Manages payroll, time attendance and benefits administration for the organization. Supports the processing of payroll and addresses any issues that have escalated. Feeds information about benefit questions or concerns back to the organization to identify opportunities to improve employee benefits.

Employ support and grievances:

Works with leadership and employees to ensure full compliance with company policies.  Works with the leadership team to address any grievances.  Confident in conducting and supporting mediation sessions with the goal of restoration amongst the team.  Understands when investigations are necessary and can facilitate the process.  

Oversees Health & Safety Program:

Assist the employer in developing and implementing health & safety policies and program requirements.  Ensures the organization’s compliance with health and safety legislation and due diligence. Identifies employees’ training needs and recommends resources. Oversees return to work program for injured employees or employees on leave.

Ensuring Employee Data Integrity:

Ensures accurate employees’ and independent contractors' data is up to date and current, including conducting periodic audits of personnel files and ADP records.  Generates ADP reports to facilitate management planning. Supports modernization efforts of processes and oversees employee/contractor data control.  

Supports Organization’s Strategy:

Actively contributes to the organization’s Strategic Plan by participating in initiatives and committees to support the overall plan. 
Additional duties as required.

Accountabilities

• Works to reduce the employee turnover to a maximum of 10% per year.
• Maintains excellent employee files.
• Meet customer service standards.
• Compliance with employee policies

Hiring Statement

We strive to achieve equality in the workplace, which means no one will be denied employment opportunities or benefits for reasons unrelated to fit for a role. We also understand employment equity means more than treating individuals in the same way but requires special measures and the accommodation of differences. As such, accommodation is available on request for candidates taking part in all aspects of the selection process.

Application process

• Please submit your resume and cover letter to mtropiano@plantoprotect.com
• We invite anyone qualified to work in Canada to apply.
• Only qualified applicants will be contacted.

Location: Hybrid our office is in Stouffville, ON

Employment status: Full-time permanent