Position Description

Christ Church Deer Park, an Anglian church located at 1570 Yonge Street - near the Yonge Street and St. Clair West intersection, and Grace Church on-the Hill, an Anglican church located at 300 Lonsdale Road - near the Spadina Road and St. Clair West intersection, are each looking for a part-time Bookkeeper for an aggregate between the two Churches of four days per week.

Christ Church Deer Park and Grace Church on-the-Hill have joined together in this job posting in the hope that by offering the positions of Bookkeeper at each Church together for an aggregate of four days per week, the positions would be of interest to applicants.  The intention would be that each of Christ Church Deer Park and Grace Church on-the-Hill would contract separately for their respective Bookkeeper positions and that the successful candidate would be an independent contractor under such arrangements.  The specific days allocated to each Church would be determined as part of the process but something like Monday and Wednesday in-person at one Church and Tuesday and Thursday in-person at the other Church. 

Bookkeeper Role

The role of the Bookkeeper is to provide bookkeeping support for the finances of each Church.  The successful candidate will have strong bookkeeping skills, organizational abilities, excellent communication skills, be trustworthy, and comfortable working both independently and collaboratively as part of a small, collegial team.

Position Summary: To provide bookkeeping support for each Church, respectively.

Supervision and Support: In the case of Christ Church Deer Park, this position reports to and works closely with the Director of Parish Operations; and in the case of Grace Church on-the Hill,  this position reports to and works closely with the Director of Finance, in each case, under the final authority of the Rector/Priest-in-Charge and the Church Wardens.

Duties and Responsibilities:

• All aspects related to accounts payable
• All aspects related to accounts receivable, including processing the various forms of donation received by the Church
• Assist the Director of Parish Operations (in the case of Christ Church Deer Park) or Director of Finance (in the case of Grace Church on-the Hill) with payroll
• Maintain the computerized bookkeeping system (currently PowerChurch) of the Church and make weekly postings in a timely manner
• Provide bookkeeping support to the Director of Parish Operations (in the case of Christ Church Deer Park) or Director of Finance (in the case of Grace Church on-the Hill), and, for each Church respectively, the Treasurer and Church Wardens as well as committees
• Assist the Wardens with preparation of the annual parochial return for the Diocese
• Monthly reconciliation of all accounts and bank accounts
• Provide monthly financial reports to the Director of Parish Operations (in the case of Christ Church Deer Park) or Director of Finance (in the case of Grace Church on-the Hill) and the Treasurer of the respective Church
• Prepare information for the independent auditor as required for the financial year end audit
• Maintain credit card and pre-authorized payments
• Respond to inquiries from parishioners related to donations
• Issue charitable donation receipts
• Assist with counting offertory giving and bank deposits
• Other duties as may be assigned

Skills, Knowledge and Experience:

• Knowledgeable and experienced in finance and bookkeeping and supporting a dynamic staff team and an active Parish
• Training and work experience with bookkeeping, preferably in the not-for-profit sector and with fund accounting
• Strong computer skills including proficiency with accounting systems (working knowledge of PowerChurch is an asset), Google Workspace and spreadsheets, including Microsoft Excel and Google Sheets
• Strong organizational skills with the ability to work both independently and as part of a team
• Detail oriented
• Strong written and spoken English communications skills

Note: The successful applicant will be required to complete a background and police check.

Terms:

Independent contractor – agreement between each Church and the successful candidate based on a competitive hourly amount depending on skills, experience and assigned duties

16 hours per week for each Church, with additional hours required at busy times of the year (e.g. December – March)

Start Date: Grace Church on-the Hill - as soon as possible

Christ Church Deer Park - ideally early February 2025

If you are interested in this position, please submit your cover letter and resume to Amanda Jagt (Director of Parish Operations) at ajagt@christchurchdeerpark.org. Amanda Jagt will receive applications on behalf of both Churches.

The application deadline is December 10, 2024. Applications will be reviewed as received. We thank all applicants, however, only candidates selected for an interview will be contacted. Candidates advancing to the next round of the selection process will be invited for interview with both Churches simultaneously.

Each of Christ Church Deer Park and Grace Church on-the Hill is committed to an equitable and inclusive workplace, seeking to foster and support a broadly diverse staff and community.