Position Description

Note: For the most up to date information, please view this posting at https://salts.applytojobs.ca/ 

Reports to: Executive Director 
Status: Full-time Permanent 
Supervision Given: Part-time Finance Clerk 
Compensation: $54,000.00 - $86,000.00
Non-salary benefits: 5% employer RRSP contribution, group benefits/extended health plan, and paid vacation 

Job Summary:  

Ensures the financial health of the Society by developing and maintaining accurate financial policies, procedures and transaction records. Hybrid work model with flex time. Standard office hours are 8 am to 4:30 pm, Monday to Friday at 451 Herald Street, Victoria BC. Must be legally entitled to work in Canada.  

About SALTS and Our Mission:  

SALTS is a non-denominational Christian organization that provides youth mentorship on tall ships. Each year, 1700 young people (ages 13-24) receive “sail and life training” aboard one of our two schooners. SALTS Board, staff and crew members must be deeply committed to our mission: “to develop the spiritual, relational, and physical potential of young people through sail training, shipboard life and associated activities in a Christian environment” (e.g. an environment of love, grace, humility, and authenticity). To learn more about what this looks like in our programs, visit salts.ca/about-us/our-mission. SALTS currently has 25 full-time, year-round employees and an annual operating budget of ~$3.3 million. To learn more about SALTS, please visit www.salts.ca. 

Essential Functions and Accountabilities:  

• Ensure accuracy of core financial data in QuickBooks Online  
• Implement month end procedures including bank and investment reconciliations  
• Account for, reconcile, and monitor endowments and bursaries on a monthly basis  
• Reconcile interfund balances monthly  
• Prepare monthly journal entries including recurring prepaids, amortization, accruals, and correcting entries  
• Maintain inventory and sales records of donated boats  
• Cashflow management  
• Prepare and file monthly PST returns, quarterly GST returns, quarterly and annual WorkSafe returns, annual Canadian and USA tax returns, annual report to the BC Registrar  
• Revenue reconciliation reporting – database to QuickBooks Online  
• Prepare monthly budget versus expenditure reports and internal financial statements on a timely basis  
• Create and monitor annual budget  
• Advise the Executive Director on matters related to financial health and budget goals  
• Prepare semi-monthly in-house payroll and maintain confidential payroll records  
• Prepare and remit semi-monthly source deductions to CRA, and monthly RRSP contributions  
• Maintain records for Group Benefits Plan, serving as Benefits Administrator  
• Prepare annual T4’s & T4 Summary and file with the CRA  
• Manage other payroll related matters including compliance with the Canada Labour Code, tracking taxable benefits, expense reimbursements and maintenance of employee leave/hours worked  
• Maintain a current set of financial policies and procedures which is accessible to the Executive Director  
• Communicate with auditors and co-ordinate annual financial statement audit  
• Prepare year-end working papers and supporting documentation as required by auditors  
• Supervise Finance Clerk who is responsible for Accounts Receivable, deferred revenue, Accounts Payable, credit card reconciliations, and SALTS-branded merchandise  

Other Duties:  

• Assist other team members with their responsibilities if/when necessary, such as answering occasional phone calls, assisting a guest, helping at a SALTS event or assisting in communications during an emergency on board our schooners  
• A satisfactory criminal record check is an employment requirement and must be updated when requested  
• Assume other responsibilities as specified by the Executive Director  

Knowledge and Skills:  

• Proven experience in a financial management role  
• Excellent working knowledge of Quickbooks Online and Microsoft Office 365, especially Excel  
• Ability to plan, organize and effectively manage multiple priorities  
• Ability to identify workflow and process improvements utilizing technologies to drive efficiencies and change  
• Strong attention to detail  
• Strong interpersonal skills and a cooperative, friendly attitude  
• Professional and courteous phone manner  
• Good written and verbal communication skills  
• Experience working with a charitable or non-profit organization and familiarity with Canada Revenue Agency guidelines for Registered Charities is an asset  

Education:  

• CPA designation preferred but any accounting training is an asset  
• Minimum of five years industry experience for undesignated candidates  

Timeline: 

Closing date January 12, 2025 or as soon thereafter as a suitable candidate is found.