Position Description

We are seeking a detail-oriented and highly organized Administrative Assistant to support our General Manager and provide administrative support to our small engineering team. This position plays a key role in keeping operations running smoothly, maintaining communication with customers and suppliers, and managing a variety of office functions.

• Job Type: Full-time
• Pay: $18.00-$23.00 per hour
• Expected hours: 40 per week
• Schedule: Monday to Friday
• Work Location: In person
• Ability to commute/relocate: Concord, ON L4K 2M3
  • reliably commute or plan to relocate before starting work (required)

Key Responsibilities

• Provide daily administrative support to the General Manager
• Assist the engineering team with document preparation, work scheduling, and coordination
• Communicate professionally with customers and suppliers via phone, email, and in-person
• Prepare and format reports, proposals, and other documentation
• Manage invoicing, billing, and data entry with accuracy
• Conduct research and compile data as requested
• Perform general office duties including filing, organizing supplies, and maintaining office records

Qualifications

• Experience as an administrative assistant or in a similar role
• Good verbal and written communication skills
• Ability to proofread documents for clarity and correctness.
• Proficiency in Microsoft Word, Excel. (Advanced Excel skills are a plus but not required)
• Strong organizational and time management skills
• Attention to detail and ability to multitask
• Familiarity with engineering or technical environments is a plus but not required

Experience:

• Administrative: 2 years (required)
• Language: clear English (required)