Position Description

WHO WE ARE LOOKING FOR

We are looking for a highly experienced, skilled, committed, and faith-driven Executive Assistant to provide strategic, administrative, and operational support to the Chief Executive Officer at our Support Centre in Newmarket, Ontario. This role is ideal for a detail-oriented professional who thrives in a fast-paced, faith-based environment and is passionate about advancing global ministry through exceptional leadership support.

WHY WORK HERE

You are energized by making the bigger picture come to life. You are organized, detailed, proactive, and a strong communicator. You value trust, excellence, and discretion. You excel at identifying solutions and building relationships. You are energized by a role that combines high-level support, administration, event planning, governance, and cross-functional collaboration. You are looking for a role with a purpose and the opportunity to contribute to a mission that reflects your faith and values.

WHO WE ARE

BFM Foundation (Canada) and related entities is a national Christian charitable organization with 50+ Mission Thrift Stores across the nation, which are staffed primarily by volunteers. The net revenue proceeds from all Mission Thrift Stores are devoted to the Joint Ministry of BFM Foundation (Canada) with Bible League Canada. These funds are used to establish adult literacy programs, church planter training, and children’s ministry programs in more than 40 countries around the world. 

HOW YOU WILL MAKE AN IMPACT

The Executive Assistant to the CEO is responsible for the management of a dynamic and demanding executive schedule with strategic foresight, serving as a key liaison between the CEO and a broad network of both internal and external stakeholders. With strong administrative and organizational skills, you will: 

• Manage the CEO’s schedule, priorities, documentation, and communications with reliability and accuracy.
• Anticipate the CEO’s needs and provide proactive support for daily operations, complex travel logistics (domestic and international), monthly expense reports and reimbursements, and in-person/virtual engagements.
• Represent the CEO, as well as provide critical support to the Board of Directors and executive governance, by ensuring the seamless coordination of meetings, conferences, events, communications, and high-level objectives across the organization, as well as maintaining, preparing, and distributing related documentation (e.g., meeting agendas, minutes, action items, presentations, reports, legal filings, and compliance requirements).
• Lead special initiatives and projects on behalf of the CEO, coordinating cross-functional input and ensuring timely execution.
• Lead planning and logistics for national events, such as the Annual National Conference and Board meetings/retreats, by collaborating with cross-functional teams to deliver exceptional experiences that reflect BFM/Mission Thrift’s mission, vision, values, and brand.
• Maintain executive oversight of digital infrastructure supporting Mission Thrift Stores (SharePoint, store directory, compliance/regulatory/bylaw filings).
• Your role will require a proactive mindset, discretion, and a deep commitment to excellence as you strengthen internal operations and support the ministry’s vision of transforming lives, worldwide, through the Living Word of God!

WHAT YOU BRING

• Bachelor’s Degree or Diploma in Business Administration, Executive Leadership, or a related field (or equivalent experience).
• Advanced certifications (e.g., Certified Executive Assistant, Governance, or Non-Profit Leadership) would be an asset.
• 5+ years of executive administrative support experience, preferably in a faith-based and/or non-profit organization.
• Direct experience with Board governance, corporate record-keeping, and legal documentation.
• High level of professional commitment, discretion, judgment, and confidentiality.
• Exceptional organizational, communication (written, verbal, listening, interpersonal), and time-management skills, as well as a strong attention to detail and a high personal standard of excellence.
• Advanced proficiency in Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint), Teams, Zoom, and SharePoint.
• Demonstrated ability to handle complex, changing, and fast-paced multi-stakeholder environments with professionalism and positivity.

WHAT YOU NEED TO KNOW

• Must be a follower of Jesus Christ and agree with the Mission Thrift Store Statement of Faith and Purpose.
• Required to participate in prayer and devotions as part of team meetings and events.
• Hybrid work arrangement, with occasional travel within Canada and infrequent overnight stays.
• Regular use of a computer, keyboard, mouse, phone, and communication tools.
• Sitting – Remaining in a seated position for long periods of time.

SALARY EXPECTATIONS

$65,000.00 - $85,000.00 annually with full health benefits.

WHAT WE OFFER

• Be a part of sharing the love and hope of Jesus Christ within your community and around the world.
• Attractive compensation.
• Health, Dental, and Vision Benefits.
• Learning and Development Benefits.
• Paid Time-Off.
• Hybrid work schedule.
• Fun with purpose.

 
APPLY TODAY!

If you feel that you have the passion, experience, and skill set that would help to advance the purpose of BFM Foundation (Canada), we look forward to hearing from you!   

Please submit your Cover Letter and Resume by Friday, July 4th, 2025, via email to careers@missionthriftstore.com.

BFM Foundation (Canada) welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.