Position Description

TYPE OF POSITION: Part-time (with potential for future full-time based on organizational growth and needs)

HOURS PER WEEK:  20 hours
VACATION:  2 weeks

POSITION SUMMARY:

The Administrative Assistant, under the supervision of the Executive Administrator, provides key organizational and logistical support to ensure the effective functioning of Sunday gatherings, classes, events and hospitality efforts.  This role assists with serve team coordination, manages supply procurement for hospitality and ministry needs and supports communication and scheduling for various church activities.  Working closely with the Executive Administrator, ministry leaders and staff, the Administrative Assistant helps create smooth and well-supported environments for serve teams and attendees.  This is an on-site role and is not eligible for remote work. Regular in-person presence at Praxis Church (Kelowna, BC) is required.

JOB DESCRIPTION:

1. Volunteer Coordination and Support. Manage scheduling and communication for Sunday serve teams.  Assist with onboarding new serve team members and help ensure teams are adequately staffed and informed.
2. Hospitality and Logistics Support. Coordinate hospitality logistics for Sunday gatherings and special events.  Manage procurement and delivery of supplies to support the coffee team, communion and hospitality environments.  Assist with event preparation and day-of logistics.
3. Administrative and Communication Support. Manage class and event registrations, including participant communication and follow-ups. Prepare resources and class materials for ministry programs and special events, including gathering supplies, preparing handouts, and assisting with logistics. Support the Executive Administrator with church calendar management, communications, and administrative tasks related to large events, retreats, and leader training. Maintain and update systems such as Planning Center, and support general data entry and database management across administrative platforms.
4. Team Collaboration. Attend weekly staff meetings and assist ministry leaders by providing logistical and administrative support to help fulfill ministry objectives.

QUALIFICATIONS & PERSONAL CHARACTERISTICS

• A committed follower of Jesus, with a lifestyle that reflects spiritual maturity and a desire to serve the local church.
• In full agreement with Praxis’ Statement of Faith and Philosophy of Ministry both in belief and practice.
• Must be an active participant at Praxis Church or willing to join and become rooted in the life of the church.
• Strong organizational and time management skills, with the ability to prioritize and manage multiple responsibilities concurrently.
• Exceptional attention to detail and a high level of proficiency in word processing and office software (e.g., Google Drive, Planning Center, Canva).
• Demonstrated ability to analyze systems, troubleshoot problems and coordinate effectively across multiple ministry areas.
• Excellent interpersonal and communication skills, with the ability to relate well to people of all ages and build positive relationships with staff, volunteers, and ministry participants.
• Capable of maintaining confidentiality and exercising sound judgement and professionalism in handling sensitive information.
• A servant-hearted, team-oriented individual who builds up and serves others and supports ministry leaders with humility and enthusiasm.
• A passion for helping others grow in their faith and supporting the mission and ministries of the church.
• Must be available for occasional evening and weekend responsibilities as needed.

INTERESTED IN APPLYING?  Interested applicants can email a resume and cover letter to office@praxischurch.ca.  In your submission, please include a brief overview of your current church involvement and a short summary of your faith journey.